Finance and Payroll Manager - Flexible Hours (Melbourne)

by Rachel Donath

About Us

Rachel Donath is a premium Australian furniture and interiors house known for considered design, enduring quality and a high touch customer experience.

We have achieved significant and sustained growth across multiple markets, and our business is on track for another record-breaking year. This growth is supported by increasing demand from retail, trade and interior design clients in Australia, the United States and internationally.

Our finance and operational governance function is central to enabling this scale while maintaining financial discipline, compliance integrity and operational clarity.

About the Role

This is a senior, hands on finance role within a fast growing design brand.

As Finance & Payroll Manager, you will own the day-to-day financial operations of the business across accounts receivable, accounts payable, payroll, compliance, reconciliations and statutory reporting.

This role reports directly to the Founder and works closely with Supply Chain, Customer Service, Sales and external advisors to ensure financial accuracy, strong governance and audit-ready systems.

This position is ideal for someone who thrives in structure, accountability and precision and who understands how financial control underpins operational scale and premium customer experience.

You will be responsible for:

  • Managing full Accounts Receivable and Accounts Payable functions

  • Owning payroll processing and statutory compliance

  • Overseeing BAS preparation and ATO obligations

  • Maintaining financial system integrity across Xero, CIN7 and payment platforms

  • Ensuring accurate, auditable records across all financial processes

  • Supporting continuous improvement and automation initiatives

Key Responsibilities

Accounts Receivable & Payment Allocation

  • Allocate and reconcile daily EFT and card payments in CIN7

  • Investigate and resolve unmatched, partial or overpaid transactions

  • Manage customer invoicing and debtor follow-ups

  • Maintain accurate customer balances and reconciliation records

  • Act as the central contact for internal payment confirmations

Accounts Payable & Supplier Management

  • Process supplier invoices via Hubdoc

  • Apply supplier payments accurately against Purchase Orders

  • Send remittance advice and manage supplier communication

  • Perform supplier statement reconciliations

  • Flag discrepancies, duplicate charges or unexpected costs

  • Maintain fully paperless, audit-ready documentation

Bank & Platform Reconciliations

  • Perform regular bank reconciliations

  • Reconcile Afterpay, Shopify, Stripe, Airwallex, A2X and related platforms

  • Monitor data feeds into accounting systems to ensure continuity and accuracy

  • Reconcile loan accounts and clearing accounts

Payroll & Superannuation (Fortnightly & Quarterly)

  • Process payroll for 10–15 employees and contractors

  • Review timesheets, calculate overtime and allowances

  • Prepare and upload ABA files

  • Issue payslips and reconcile payroll clearing accounts

  • Lodge and remit superannuation in line with Super Guarantee requirements

  • Manage PAYG, wages and ATO integrated client account reconciliations

BAS, Compliance & Statutory Reporting

  • Prepare and lodge quarterly BAS

  • Reconcile GST, payroll and clearing accounts

  • Prepare end of financial year accounts for the external accountant

  • Finalise Single Touch Payroll (STP) annually

  • Lodge WorkCover declarations

  • Maintain full compliance with ATO and statutory obligations

Governance & Continuous Improvement

  • Maintain accurate, auditable financial records across all systems

  • Identify inefficiencies and recommend automation opportunities

  • Support implementation of Xero–CIN7 payment integrations

  • Monitor transaction volumes and flag scope or complexity increases

About You

  • You have 5+ years’ experience in accounts, finance or payroll management

  • You have strong experience with Xero and inventory/ERP systems (CIN7 experience highly regarded)

  • You are confident preparing BAS and managing statutory compliance

  • You are detail oriented and committed to financial accuracy

  • You communicate clearly and confidently with suppliers, internal teams and external advisors

  • You thrive in a hands-on SME environment where ownership and accountability matter

  • You take pride in building clean, reliable, audit-ready financial systems

What We Offer

  • Flexible working arrangements (this role can be part time or full time with work from home flexibility)

  • Staff discounts on exceptional design pieces

  • Ongoing learning and development

  • Meaningful influence within a scaling multi-region business

  • The opportunity to shape financial systems during a significant growth phase

To Apply

Please send your CV and a cover note telling us why you’re the right fit for Rachel Donath to careers@racheldonath.com

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